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Payment Requests

Students receiving DGSC funding can submit payment requests for out-of-pocket expenses. The DGSC then submits these payment requests to CUNY Central's Accounts Payable department which are paid out to students by the Bursar's Office at the Graduate Center by either paper check for mail or pickup.

  • Only steering officers, program representatives, chartered organization leaders, and grant recipients can submit payment requests. However, any individual or organization may be the payee/recipient.
  • The payee's EMPLID should be included if they are a GC student.
  • Submit scans of original, itemized receipts in English that equal or exceed the amount requested.
    • For events, include a sign-in sheet with signatures or EMPLIDs and a poster stating a start and end time indicating a duration of 2 hours or more.
  • CUNY does not reimburse sales tax, so deduct sales tax from the amount you request.
    • To request sales tax exemption from a vendor, provide them with the form at this link.
  • Do not use this form to pay an honorarium or speaker fee to a visiting speaker. Write to instead.
  • Ship purchases to the Graduate Center, not your home address, or your request will be denied.
  • Payment can take a minimum of 2 weeks. 

All requests should be received two weeks before the end of semester. Write to the Co-Chair for Business if you expect a delay.

To submit a payment request:

  1. Login or register for an account using your name and GC email address. This will be used as a digital signature under the terms of Bylaw #17. If you have already created an account but can’t remember your login information, you can request a new password.
  2. Once you are logged in, click on the “Submit a payment request here" link below.
  3. Upload the necessary paperwork (receipts, event poster, sign-in sheets) to the check request.

Submit a payment request here


    Check Request Resources