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Program Allocations

Each semester, the DGSC allocates funds to programs with representation during that semester. Program Representatives (after consulting with their constituencies) can spend these funds on anything that benefits students in their program. For example, program allocations can be spent on food and beverages for a party, to buy a microwave, a journal subscription, host a conference, etc. Only Program Representatives can authorize program allocation expenditures; faculty and administrators do not have access to these funds.

Allocation Formula

Your program allocation is $200 or $5 per student enrolled in your program, whichever is greater.

Program Representatives can request reports showing allocations and expenditures to date. Allocations are not calculated until enrollment figures become available after the add/drop period for classes ends.

Claiming Program Allocations

Who: Only the elected DGSC Program Representative may apply for the funds, although checks may be made to anyone. If your program does not have an elected representative, contact the Co-Chair for Student Affairs to see if you are interested in representing your program.

When: Program Representatives may apply for their program allocation at any point in the semester. Funds not used in the fall semester will roll over to the spring semester. However, funds are not carried over to the next academic year.

How: Program Representatives may claim allocations through requisition, reimbursement, or credit. More information under Forms & Guides.

Requirements: You must submit the original, itemized receipts (in English) in order to claim your allocation. Use these receipts as proof that the money was spent. The original receipts (and a copy of those receipts) must be, in total, equal or greater than the amount being requested, and must not exceed the remaining program allocation.